This article will guide the S+H Family of Companies member on how to navigate through Outlook and use day-to-day core functions. 

Requirements:

  • Outlook
  • S+H Family of Companies email

Overview:


  • Create and Send Email
  • Attaching Files on an Email
  • Creating and Accepting Meeting 
  • Adding People to Contacts
  • Using Mimecast


Create and send an email

  1. Select Home > New Email. 

  2. Add recipients, a subject, and a message in the email body. 

  3. Select Send.

Reply to an email

  1. Select an email to reply to. 

  2. Select Reply.

  3. Type your message.

  4. Select Send

Forward to share email with others

  1. Select an email to forward. 

  2. Select Forward.

  3. Add who you'd like to forward to.

  4. Add a note in the email body if you'd like.

  5. Select Send.

Attaching file on an email:

  1. Select Home > New Email.

    Or, for an existing email, select Reply/Reply All or Forward.

  2. Select Home > Attach File, クリップ アイコン and choose an option: 

    • Recent items - select the arrow to find a file or image you have saved or worked with recently. These files could be saved locally, or they might exist on internal network locations.

    • Attach Item > Outlook Item - attach an email message.

    • Attach Item > Business Card - attach an electronic business card to the message.

    • Attach Item > Calendar - insert a calendar, with specific date range and other details.

    • Browse Web Locations - select files from OneDrive, SharePoint sites, or Group Files that you have accessed earlier.

    • Browse This PC - select a file from your local computer.






Creating and Accepting Meetings


In your calendar, Appointments are just for you, Meetings are to invite people to.

  1. Start by Navigating to your Calendar view 

  2. For a meeting, select New Meeting. 

  3. Add people in the To field, and then enter a Subject and Location. 

  4. Select a Start time and End time. Or select Scheduling Assistant to check the availability for attendees and pick a time. 

    Note:  AutoPick selects the next available free time for the attendees and location.

  5. Select Teams Meeting to have an online meeting (This is for a virtual meeting if working remotely. 

  6. Add your notes or an agenda.

  7. When ready, select Send.

Add a contact from an email

  1. Right-click a name on the To, Cc, Bcc, or From line.

  2. Select Add to Outlook Contacts. 

  3. Add any additional details you want.

  4. Select Save & Close. 

Add a contact from scratch

  1. Select People Outlook.com People icon > New Contact. 

  2. Add any additional details you want.

  3. Select Save & Close. 




Should you run into any issues or need assistance, please contact the help desk. You can submit a ticket HERE , by emailing the help desk at [email protected], or by calling 404.879.3434/ x3434.