The version of Outlook this will be demonstrated in is Outlook 2013, however this will work in other versions of Outlook.

Requirements:

  • Microsoft Outlook
  • Smith & Howard network account
  • Outlook Group owner privileges (Assigned by Smith & Howard Technology Systems)
  • Internet access

Note: To verify that you have been made owner of the group by Smith & Howard Technology Systems. (View STEP 6 on how to check). Contact Smith & Howard Technology Systems via help desk ticket  HERE or by email ([email protected]).

Overview:

This is for managing members of  firm created groups in the global address book, not for personal contacts in Outlook.


Adding group members

1. Open Outlook.

2. On the main screen, navigate to the “Find” section in the Home tab.


3. Press Address Book.

Make sure that Name only is selected and that your address book is from the Global Address List.





4. Navigate to your group using either the search bar or the scrolling function labeled below.



5. If you are using the search function, the list will display the closest matching names:



6. Double click with your left mouse button to open up the group menu. A popup with the info on the group will appear. To see who the owner (if there is one) of the group is it will be in the highlighted box.


7. To add members, press the “Modify Members…” button.


8. Select “Add…” and use the search function mentioned above to narrow down and add members to your group. Press OK when you are done adding members.




Removing group members

1. Navigate back to Modify members... for the group you would like to remove members from.


2. Press the name of the member you would like to remove then press the Remove button.



3. Their name will be removed from the list and they will be removed from the group.



Should you run into any issues or need assistance please contact the help desk. You can submit a ticket HERE or by email at [email protected]